Bid Coordinator

Based - Cumbria

Altrad is a market-leading provider of products and services to the energy, industrial and petrochemical sectors. Our success is built on the quality of our people, our reputation for technological expertise, best-in-class execution and the collaborative relationships we establish and build with our customers. We believe that this approach delivers value for our clients and creates exciting opportunities for our people.

Due to expansion and several long term contract wins in Cumbria we now seek a Bid Coordinator.

• Downloading all RFQ documents from Atamis
• Setting up RFQ folders on SharePoint
• Maintaining the RFQ document register
• Reviewing scope documentation and identifying key submission requirements
• Co-ordinating RFQ kick-off meeting slides
• Co-ordination and leading of all bid meetings including:
• Kick-off meetings (co-ordinate and lead)
• RFQ progress meetings (co-ordinate and lead)
• Risk workshops (Co-ordinate)
• Programme workshops (co-ordinate)
• Pre-governance meetings (co-ordinate)
• Production of governance slides
• Managing the RFQ Programme (ties in with progress meetings), including internal deadlines, review gates and submission milestones
• Management of the RFQ trackers (making sure actions are being progressed / complete in a timely manner)
• Escalating overdue actions or submission risks where required
• Co-ordinating inputs from technical, commercial, planning, risk, SHEQ and operational stakeholders
• Managing clarification questions to the client, including drafting, consolidation, issue and tracking
• Maintaining the clarification register and ensuring client responses are communicated to the bid team
• Creating and maintaining submission documents
• Managing document reviews, comment close-out and final approval of submission documents
• Ensuring all submission documents align with the client’s RFQ instructions and evaluation criteria (where required)
• Managing version control of all RFQ and submission documents
• Carrying out final submission checks, including compliance, formatting, signatures, attachments and completeness
• Daily management of Atamis
• Uploading final submission documents to Atamis and confirming successful submission
• Maintaining an audit trail of RFQ correspondence, approvals, clarifications and submission activity

You'll be a great communicator, highly organised and be skilled in planning and prioritisation, more important however is a positive can-do attitude and a desire to add value at every opportunity.

We love those who can bring new ideas and different perspectives too, so if you think you can add to our team's success then take the next step and hit 'APPLY'

At Altrad we celebrate the importance of having a diverse workforce. We provide an inclusive environment where our people can bring their whole self to work, feel connected and have the space they need to grow – giving everyone an opportunity to reach their full potential.